Article - August 2010

If image is important then nothing enhances your image more than a dedicated meeting room

In these growing times of uncertainty, and with many businesses currently downsizing, it is as important as ever in the current economic climate to convey the right image to your prospective customers who wish to visit you to thrash out the details of a potential business deal. 

Contracts are all the more important and fewer and far between, so having a meeting room somewhere away from the hustle and bustle of the workplace, where all the finer details of your contract can be worked out in comfort and serenity, can be the difference between a customer choosing your services against those of your competitors.

Even if your meeting is an internal one there are many points to consider, which is why having a dedicated meeting room, in a neutral location away from the distractions of the ‘shop floor’ may be the best way to ensure you get colleagues with  focussed minds, which will also help improve productivity.

You may simply wish to bring several departments together, managers that ordinarily would not engage much with each other around the workplace, and take them away from the inevitable distractions they will receive from the wards under their care. 

Not only will this give peace of mind to the manager that they will be able to get their important points across without interruption, it also empowers the workers that are left behind to keep the company running.

Another good reason for using an independent meeting room in a neutral location is the consideration for colleagues who may be travelling from other regional offices.  Meeting rooms tend to be located within specialised business centres and are, by their very nature, situated in areas close to a town’s main transport links and typically have ample free parking too.

As well as this, most business centres with meeting rooms provide additional extras such as stationery, catering, refreshments and the most up to date technology to aid with any presentations, so you don’t need to hire outside caterers or additional equipment. 

The meeting room is even arranged and laid out to your exact specifications, so you can be sure that not only will everyone at the meeting feel comfortable, but you will too by inviting them there.

Of course there is an even simpler solution, which would suit new business start ups looking for rented or serviced offices solutions, or even companies looking to expand or relocate perfectly, and that is to take out some offices in a fully serviced business centre in the first place. 

That way, not only will you benefit from having meeting rooms already available on the premises, but you will also gain from all the other features associated with serviced office space, such as video conferencing, site managers, staffed receptions and full IT and Telecoms services amongst many other additional extras that come with a business centre.